OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES
- July 1, 2026R000879 submitted
- July 6, 2026R000879 closed on a custodial basis
- July 6, 2026Request to reopen
- July 7, 2026R000879 reopened
- July 7, 2026Correspondence channel and preservation notice
- July 7, 2026R000885 submitted
- July 8, 2026Custodial determination analysis
- July 8, 2026R000885 acknowledged
- July 10, 2026Partial response to R000879
- July 10, 2026Request to document the search
- July 12, 2026On the no-records determination
- July 17, 2026Outstanding determinations; notice of intent to petition
- July 17, 2026Portal date-field constraint
- July 17, 2026Correction of statutory citation
- July 17, 2026Inquiry to the Communications Director
- July 17, 2026Communications Director response
- July 17, 2026Reply to the Communications Director
- July 27, 2026R000879 closed: no responsive records
- July 27, 2026R000885 answered: 31 custodial closures, no internal standard
- July 27, 2026Petition to the Attorney General
- July 28, 2026Acknowledgment from the Attorney General's Office
R000879 submitted
Request for the Department's own records concerning me: its communications with OPRD, the Office of the Governor, or any other state entity referencing me, and any record in which I am named or identifiably described in personnel, human resources, legal, risk, or accountability matters.
R000879 closed on a custodial basis
The Department closes the request, stating it "is not the custodian of the requested records," and refers me to OPRD.
Request to reopen
Request to reopen: the closure addresses only one category, and OPRD cannot be the custodian of the Department's own correspondence.
R000879 reopened
The Department reopens the request: "I've reopened your request while we look into this further."
Correspondence channel and preservation notice
Note on the correspondence channel, and service of a litigation preservation notice covering all records potentially responsive to both requests. The notice has never been acknowledged.
R000885 submitted
Request for the number of requests the Department has closed on a not-the-custodian basis since 2022, by year, and for any written policy or standard governing how that determination is made and distinguished from a no-records determination. A fee waiver is requested under ORS 192.324(5).
Custodial determination analysis
Statutory analysis under ORS 192.311(2)(b): the Department is the custodian of its own correspondence, and the agent exception does not apply. Request that the Department identify the public body for which it claims to have acted as agent, or withdraw the determination.
R000885 acknowledged
The Department acknowledges R000885 and states it is reviewing the request. No completion estimate is provided then or after.
Partial response to R000879
The Department states it located no records in the named-or-described category and closes that portion, and states it is still reviewing as to its communications referencing me.
Request to document the search
Request that the Department describe the search behind the no-records determination: custodians and offices, systems, date range, terms, and whether it reached records that describe me without naming me. Never answered.
On the no-records determination
Letter setting out why a no-records determination is difficult to credit on this record, and asking the Department to reconcile it with the documented facts or describe the search. Never answered.
Outstanding determinations; notice of intent to petition
Letter setting out the four unanswered questions and giving notice of intent to petition.
Portal date-field constraint
Letter documenting that the Department's portal does not permit a request without a fixed end date, and that the end dates entered are placeholders to be read as through the date of the search.
Correction of statutory citation
Self-correction on the record: petitions in this matter lie with the Attorney General under ORS 192.411, not ORS 192.415.
Inquiry to the Communications Director
Question for the record: does the Communications Director hold any role in the Department's public records function.
Communications Director response
The Communications Director states the Department is continuing to process the requests in the order received and that "periods without communication do not indicate inactivity."
Reply to the Communications Director
Reply restating the four outstanding items and the statutory basis for each.
R000879 closed: no responsive records
The Department closes R000879 a second time, determining there are no responsive records as to its communications referencing me, and again refers me to OPRD. The closure is signed from the Department's Strategic Initiatives and Enterprise Accountability office.
R000885 answered: 31 custodial closures, no internal standard
The Department answers R000885: thirty-one requests closed on a not-the-custodian basis since 2024, six in 2026, nineteen in 2025, six in 2024, with no internal standard beyond the Department of Justice's general public records manual.
Petition to the Attorney General
Petition for review under ORS 192.411 concerning R000879, filed with eighteen exhibits. It asks the Attorney General to order the Department to produce, cite a specific exemption, or state expressly that no responsive record exists; to describe the search; to substantiate or withdraw the custodial referral; and to answer the preservation questions.
Acknowledgment from the Attorney General's Office
The Attorney General's Office acknowledges receipt of a petition and states that orders granting or denying a petition are generally issued within seven days. Which of the two pending petitions it refers to is unconfirmed; a same day reply asked for confirmation and file numbers.